Project AWARE: NOMS and SPARS

Topic outline

• THE PURPOSE OF THIS TRAINING AND RESOURCE
  

  THE PURPOSE OF THIS TRAINING AND RESOURCE

  CDE's Health and Wellness Unit created this training and resource to support Project AWARE. It was made so that anyone that conducts the NOMS and uses SPARS can access information about them quickly and conveniently.

  
  
• Zoom Recording
  

  Zoom Recording

  Here is a recording of the Zoom meeting held on August 26, 2021, where each module is presented.

  
  

      
  
• Modules
  

  Modules

  (NOTE: To open links in a new tab, hold down the CTRL and Shift buttons, then Click on the link or Right-Click on the link)

  
  

  • Module 1. NOMS and SPARS File

    What's covered in this module:

    • What is the NOMS?
    • Why do we collect NOMS?
    • Who specifically is the NOMS data collected from?
    • Referral Pathways (Wyoming example) and the SMHRP Toolkit
    • What is SPARS?

    
    

  • Module 2. Sample Consent Forms File

    • If the student (or caregiver) does not want to be interviewed, don’t do it.
    • Make copies of these consent forms and edit them to fit your LEA:
    • Educator or Partner Interview Consent
    • Informed Consent to Release or Exchange Confidential Information
    • School Counseling Informed Consent

    
    

  • Module 3. NOMS Record Management File

    • Record Management

    1. Creating a Consumer ID
    2. Grant ID
    3. Site IDs

    • Questions 1 through 3

  • Module 4. Data Collection Points and NOMS Sections File

    • Data Collection Points (when to conduct NOMS interviews)
    • Record Management (Recap)
    • Behavioral Health Diagnoses Section - ICD-10 codes are not a requirement
    • Sections A through K
    • Section H. Program-Specific Questions – skip this section
    • A Summary Table of Data Collection Points and Required Sections

  • Module 5. NOMS Data Collection Timelines and SPARS Data Entry Deadlines File

    • Baseline
    • Reassessment
    • Clinical Discharge
    • SPARS System Lock Dates- the Deadlines
    • A Summary Table of Timelines and Deadlines

    
    

  • Module 6. NOMS Data Collectors, SPARS Users and Login Information File

    • Who collects the NOMS in each LEA?
    • Who enters the data into SPARS?
    • Setting up SPARS accounts for new users
    • Directions for logging into SPARS

    
    

  • Module 7. Entering NOMS Data into SPARS File

    • Enter a Baseline Interview
    • Record Management (Recap)
    • Data Entry
    • Enter a Reassessment or a Clinical Discharge
    • Edit a Previously Entered Interview

    
    

  • Module 8. Reassessment Interview Rate and SPARS Reports File

    • Reassessment Interview (Recap)
    • Reassessment Interview Rate – SAMHSA required an 80% completion rate
    • What counts and what doesn’t count for reassessments due
    • What counts and what doesn’t count for reassessments received
    • Follow-up challenges and suggested follow-up techniques
    • SPARS Reports
    • The Reassessment Interview Rate Report
    • The Notification Report (use this to track when reassessment interviews are due) 
    • Monitoring the Data

    
    

  • Module 9. Administrative Reassessment and Administrative Discharges File

    • Administrative Reassessment (do when reassessment interviews cannot be conducted)
    • Administrative Discharges
    • A Summary Table of Required Sections for Administrative Reassessments and Administrative Discharges

    
    

  • Module 10. Additional Information about the NOMS and SPARS File

    • A Guide to GPRA Data Collection Using Trauma-Informed Interviewing Skills
    • NOMs Codebook (for downloading data)