Topic outline

  • Introduction Video

    Here is a short introductory video to this Moodle Resource.


  • Section 1 - Voluntary Cost Estimate Worksheet



    Voluntary Estimate example

    • This is the first tab of the application workbook, and was added in 2018 to help districts gauge which students meet the thresholds and indicate an estimated potential, from low to high for the application to meet the criteria of highest impact for funding.  
    • Be sure to enter the Administrative Unit Name from the drop-down, followed by the District Name from the drop-down.  The Potential for Funding column won't calculate without the AU and District information.
    • This is NOT required.  
    • It is not a guarantee of funding, and is not to be submitted in lieu of a completed application.


  • Section 2 - Student Summary and Contact Page

    Here is an example of a completed Student Summary and Contact Page.  Summary and Contact Page Example

    Once the application workbook is completed, please print the Student Summary and Contact Page, collect the necessary signatures, scan and upload to the ESSU Data Management System's Fiscal tab.

  • Section 3 - Student Worksheet-Narrative


    Narrative Example Section 3


    The narrative is essential to help the reviewers see the whole picture of the student’s needs.  Give a brief explanation of how the intensity of all costs reported on this form for this student differs significantly from the costs for other special education students. 

  • Section 4a - Transportation Worksheet - Contracted Cost Example

    Transportation Contracted Example

    • Please describe the student's transportation services in the narrative section to help clarify the circumstances.
    • Very few students will have private transportation.  
    • The number of days entered in the application MUST reflect ACTUASASID attendance, and not to exceed the district's school calendar year.
    • Please enter ESY transportation on a separate line, if applicable.
    • The number of miles entered in the application is for THAT particular SASID, not the full mileage of the bus or private transportation, unless the student is on board the entire trip.
    • Transportation services to be reimbursed must be documented in the SASID's IEP.
    • Bus aide services must be documented in the SASID's IEP.
    • Please refer to the transportation examples shown in the High Cost Application Instructions.
    • If you're unsure how to report a transportation expenditure, please contact Vicki Graham (303) 866-6442, graham_v@cde.state.co.us, or Moira Blake (303) 866-6639, blake_m@cde.state.co.us

  • Section 4b - Transportation Worksheet - District Cost Example


    • The number of days reported must reflect ACTUAL attendance and not to exceed the district's school year calendar.  
    • Please add ESY transportation on a separate line, if applicable.
    • The cost for the driver must reflect the days for that SASID's ACTUAL route
    • If bus aide services are reported, it must be supported in this SASID's IEPs.
    • If there are changes in the IEP that impact the costs for this student, you may report those changes on another line of the transportation costs section.
    • The number of miles reported are for this SASID only, not the entire trip (unless this student is transported for the entire trip).
    • Please refer to the transportation examples shown in the High Cost Application Instructions.
    • If you're unsure how to report a transportation expenditure, please contact Vicki Graham, (303) 866-6442, graham_v@cde.state.co.us, or Moira Blake, (303) 866-6639, blake_m@cde.state.co.us 
  • Section 5a - Staff Worksheet Example 1

    • Please use the drop-down menu to select the appropriate job title.
    • Please ensure the number of weeks entered for each staff line align with the number of weeks of each IEP.  If there were no changes to the staff service grid between IEPs, entering 36 weeks is acceptable.
    • For the Hourly Rate, please refer to the instructions for guidance.
    • Minutes Per Week cannot exceed 2400.  
    • If you have questions regarding the Staff Worksheet, please contact Vicki Graham, (303) 866-6442, graham_v@cde.state.co.us, or Moira Blake, (303) 866-6639, blake_m@cde.state.co.us  

  • Section 5b - Staff Worksheet Example 2


    • This example shows a change in services from one IEP to the next and is broken down accordingly.  
    • This example also shows ESY services as indicated for 6 weeks and is separated accordingly.  Claimed ESY services must be indicated in all IEPs.
    • For Purchased Service, please enter the contract amount in column AE and submit the contract and invoices.
    • If you have questions, please contact Vicki Graham, (303) 866-6442, graham_v@cde.state.co.us, or Moira Blake, (303) 866-6639, blake_m@cde.state.co.us

  • Section 6 - Expenditure Form

    • Dollar amounts entered in the green highlighted areas require invoices or other supporting documentation be submitted.
    • The committee will analyze need and reasonableness of the costs.
    • ESY can be calculated in one of two ways, please see the instructions for guidance.
    • If you have questions regarding costs associated with the Expenditure Form, please contact Vicki Graham (303) 866-6442, graham_v@cde.state.co.us, or Moira Blake (303) 866-6639, blake_m@cde.state.co.us 

  • Submission Instructions

    Click the title, "Submission Instructions" for a handy, printable checklist to help ensure complete application submissions!  

    **Please note - If you make a mistake on the "Student 1" tab, DO NOT DELETE - it will make all other student tabs unusable!

    VERY IMPORTANT - Please note that failing to email Kim Boylan after submitting the applications and supporting documents will result in an incomplete application.  Incomplete applications will not be reviewed!