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2.3 Expenditure Narratives Guidance

Subcategory-specific guidance

  • Name of Position/Contracted organization
    • Be sure to include the position name or classification. If contracting hours with another organization, be sure to include the name of the organization in your narrative. If the position’s credentialed
  • Purpose of position or contract
    • Be sure to include what administrative or health-related service the contracting personnel is satisfying, if not easily identifiable in the narrative.

Example Narratives with Sufficient Information:

"XYZ school district contracts with Colorado 1st Hospital to have a Licensed Practical Nurse (LPN) at 3 middle schools."

  • Narrative: Part-time Nurse (LPN) contracted with Colorado 1st Hospital providing health services at 3 middle schools.
  • Reasoning: Sufficient Information. As the reader, we know what type of health service provider was contracted and with whom the LPN is contracted.

"XYZ school district hired 3 school counselors. The 1 school counselor is part-time (.5 FTE), the other two are full-time (2.0 FTE). They provide Mental health services for students in their districts."

  • Narrative: Hired 1 part-time (.5 FTE) and 2 full time (2.0 FTE) school counselors, they provide student mental health counseling.
  • Reasoning: Sufficient Information. Since they are listed [listed under appendix 2, typically provide health services, this is enough information for this expenditure]. It helps to add what they are primarily doing, since school counselors can also provide academic counseling, which is not an allowable expense.

Example Narratives with Insufficient Information:

"XYZ school district contracts with Jimmy Dean, MD, a local physician who comes into the middle school every Thursday and provides check-ups for the student."

  • Narrative: Contract with local health office to provide check-ups for students
  • Reasoning: This is insufficient information. The reader is not able to identify what kind of health office or the health service provider that they contract with. 

"XYZ School district contracts with a local mental health organization to supplement their school psychologists FTE."

  • Narrative: 1.0 FTE school psychologist contracted with a local organization to provide additional mental health support for students.
  • Reasoning: This is insufficient information. When contracting additional FTE from organizations, the organization name should be provided.